File HF-VA
Child care software in Virginia.
Virginia moved early childhood toward the Department of Education, and VQB5 is the birth-to-five quality system. Northern Virginia staffing is a Washington wage problem on a Virginia license. A center in Arlington does not file in the District, even if the families do both commutes. Subsidy attendance is still a Virginia record.
- Licensor
- Virginia Department of Education
- Quality system
- VQB5, Virginia Quality Birth to Five
- Subsidy name
- child care subsidy
What a visit in Virginia usually asks to see
Family child care and centers are usually licensed on different rules, with different maximum group sizes. Honeyfold can run either. It does not collapse them into one ratio.
- the DOE licensing file and VQB5 documentation
- Who is in each room right now, and which staff are with them
- The ratio printed on your license for that room
- The authorized pickup list, and any custody order in the file
- Today's attendance with in and out times if you bill subsidy
- Allergy and medication notes for the children who are here
- The immunization or health record your state actually asks for
- Incident reports that are finished, not half-written in a notebook
- Meal counts taken at the point of service, if you are on CACFP
VQB5, Virginia Quality Birth to Five
VQB5, Virginia Quality Birth to Five is not the same document as the license. Directors get in trouble when they bring the quality binder to a visit that asked for today's attendance, or the other way around. Keep them as two files that can be opened separately.
child care subsidy
If you bill child care subsidy, the attendance that matters is the attendance a reviewer can match to a child and a time. A mark that only says present is how a month gets rebuilt on a Sunday. Honeyfold keeps in and out times so you are not retyping the day into a portal. Portal layouts differ. A walkthrough is where we confirm the file your office wants.
Program names were checked against public descriptions in November 2026. Offices rename themselves, and ratios change. Confirm the current rule with your licensor before a visit. Honeyfold does not file your packet and does not set your ratio.
How Honeyfold fits
Honeyfold is the operating record: rooms, licensed ratios, authorized pickup, family notes, meals, and the file you would hand someone standing in the lobby. It does not replace Virginia Department of Education, and it does not submit VQB5, Virginia Quality Birth to Five for you.
Introductory pricing does not change by state. See pricing, the ratio calculator, and the licensing-visit guide.
Across the state line
Maryland · District of Columbia · North Carolina · Tennessee · Kentucky · West Virginia
Questions about child care software in Virginia
No. Virginia Department of Education licenses programs. It does not require Honeyfold or any other commercial app. What it requires is the record: ratios, staff files, children's files, and attendance. An app is useful only if those are ready when someone asks.
Start with the DOE licensing file and VQB5 documentation. Then have today's rooms, the pickup list, and the children's health notes. VQB5, Virginia Quality Birth to Five is a separate packet from the minimum license. Bring the one they asked for, not the one that looks more impressive.
No. Introductory US pricing is the same in every state: $49 a month for a family child care home, $179 for a center, and $149 for each additional site. A walkthrough confirms the fit. The state does not set our price, and we do not set the state's ratio.
This website's functions run in Columbus, Ohio. When a center opens a Honeyfold account, children's records are hosted in the United States. They are not stored on the European Kitaversum database. Public pages are cached so the site loads quickly, and those cached pages do not contain children's records.